By-Laws

Article I: Name and Object | Article II: Membership | Article III Officers | Article IV: Committees |

Article V: Election of Officers | Article VI: Meetings | Article VII: Amendments

Article I
Name and Object

Section 1

 

   The Name of the organization shall be The Association of Black Professionals and Administrators, Faculty and Staff (a.k.a. ABPAFS) at the University of Michigan.
     

Section 2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

Mission Statement
The Association of Black Professionals and Administrators, Faculty and Staff at the University of Michigan is an organization of men and women dedicated to the purpose of creating a work environment which is conducive to the fulfillment of the needs and aspirations of employees.

With the consensus of the membership and through the provisions of the By-Laws, the Association is designed to:

 

Establish a mechanism to facilitate networking of information and ideas among the membership.

Foster mutual trust, respect and support for one another within the ABPAFS and among Black employees in the University community at large.

Facilitate the recruitment, development and advancement of Black employees in the University work force.

Provide a monitoring system which will enable Black employees to obtain guidance, assistance and training consistent with their present and future career aspirations.

Provide members with opportunities to develop organizational and leadership skills in the conduct of ABPAFS duties, activities and programs.

Generate financial resources and support to sustain the activities of the organization.

Provide leadership in constructing an effective action program designed to influence policy and decision making bodies within the University.

 

Article II
Membership

Section 1

 

 

 

   Any non-bargained for employee and bargained for (i.e. union represented) employee of the University of Michigan, actively serving or retired, who is in accord with the principles and policies of the association may become a member of this organization with the consent of the Executive Committee by accepting the terms of the By-Laws of the Association. Bargained for employees can not be represented by or have labor relations matters addressed by the Association.
     

Section 2

 

   All members in good standing shall be entitled to vote on all matters pending before the Association. In no instance will proxy votes be counted or recorded.
     

Section 3

 

   The organization's business year shall be the same as the University fiscal year beginning July 01, and ending June 30.

Article III
Officers

Section 1

 

   The elective officers of the Association shall be President, Vice-president, Secretary, Assistant Secretary, Treasurer and Assistant Treasurer. Elective officers shall be limited to two consecutive one-year terms of office.
     

Section 2

 

 

 

 

   The duties of the President shall be:
 

(a) To preside at meetings of the Association and to chair the Executive Committee.
(b) To appoint Chairs of all committees, either standing or ad hoc, subject to the approval of the Executive Committee.
(c) To exercise general executive authority on behalf of the Association between meetings of the membership and of the Executive Committee subject to the approval of the Association membership.
     
Section 3   The duties of the Vice-president shall be to perform all the duties of the President in her or his absence or disability.
     

Section 4

 

 

 

 

   The duties of the Secretary shall be:
 

(a) To act as Secretary to the Executive Committee and to the Association: to give due notice of all meetings to the Association and to the Executive Committee; and to keep an accurate record of all proceedings of the Association and the Executive Committee.
(b) To keep a record of all Association members.
(c) To serve as ex-officio member of all committees except the Nominating Committee.
     
Section 5   The duties of the Assistant Secretary shall be to perform all duties of the Secretary in his or her absence.
     

Section 6

 

 

 

 

 

   The duties of the Treasurer will be:
 

(a) To receive all monies of the Association and to deposit these monies in an appropriate bank or other trustworthy financial institution and to maintain an accurate record of the financial conditions of the Association at all times.
(b) To act as chief financial officer of the Association and to chair the Finance Committee.
(c) To report all receipts and expenditures at the regular monthly meetings of the Association.
(d) To serve as ex-officio member of all committees except the Nominating Committee.
     
Section 7   The duties of the Assistant Treasurer shall be to perform the duties of the Treasurer in his or her absence.

Article IV
Committees

Section 1   The Executive Committee shall consist of all elective officers and all Chairs of Standing Committees.
     
Section 2   The quorum of the Executive Committee shall be two-third of the committees membership.
     
Section 3   The Standing committee Chairs shall be appointed by the Executive Committee. The Committees are: By-Laws, financial Resources, Historical, Influencing, University Policy, Membership, Mentoring, and Networking.
     
Section 4   The duties of the Standing Committees shall be to achieve the goals set forth in those portions of the Mission Statement which pertains to that committee.
     
Section 5   The terms of office of standing committee members and chairs shall be the same as those of the President.
     
Section 6   The Audit Committee shall be an ad hoc committee appointed by the Executive Committee. The charge of this committee shall be to conduct an audit of the financial records and accounts of the Association and to report its findings to the Executive Committee before the close of the organization's business year.

Article V
Election of Officers

Section 1   The Nominating Committee of at least five members shall be appointed by the Executive Committee not later than thirty days prior to the general meeting of April. This committee shall provide a slate of officers to be elected.
     
Section 2   Officers of the association for the succeeding year shall be elected by the members of the Association at the general meeting in May from the slate of candidates offered at the meeting.
     
Section 3   The voting shall be accomplished by secret ballot for each office and a simple majority of members present and voting shall be necessary and sufficient to elect a member to an office of the Association.
     
Section 4   The newly elected officers will be installed in the June meeting or the next monthly meeting should there be no June meeting.

Article VI
Meetings

Section 1

 

   General meeting of the Association shall be held no less than four times each year. Other meetings of the Association may be called by the President or a majority of the Executive Committee when deemed necessary.
     

Section 2

 

 

 

 

 

 

 

   The agenda for regular meetings of the Association shall be set by the President and the Executive Committee. Other items for the agenda may be submitted by members in good standing which are offered in writing at least seventy-two hours prior to the time of the meeting. The order of business at the meetings shall be as follows:
    Call to Order
Roll call of members
Confirmation of minutes of last meeting
Correspondence
Discussion of Correspondence
Committee reports
Old business
New business
Announcements
Adjournment
     
Section 3   The Executive Committee shall meet at least once each month. The order of business and agenda shall be determined by the Executive Committee. A written record of the actions taken shall be kept.
     
Section 4   All other committees shall meet as often as necessary to accomplish their purposes. The committees shall keep whatever records are necessary for the orderly conduct of their business.
     
Section 5   Proper parliamentary procedures shall govern the conduct of all meetings.

Article VII
Amendments

    Notice to amend these By-Laws shall be given and such amendment shall be circulated to the membership at large at least one week prior to the meeting at which it shall be discussed and voted upon. The amendment shall become effective when a two-thirds affirmative vote has been cast in its favor by members present and voting at that meeting.