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PROJECT ORGANIZATION OVERVIEW

A project as innovative as M-Pathways could not be managed using the existing vertical management structure of the University. Because administrative processes cut across functional boundaries, a management structure with accountability and responsibility for whole processes was required to lead the transformation.

The University had already devised such a process management structure, headed by the Process Management Executive Committee (PMEC). The PMEC was the original sponsor of the M-Pathways Project.

The Process Management Lead Team (PMLT) now serves as the steering committee for M-Pathways. Chaired by Marvin Parnes, the PMLT members include:

  • Royster Harper, Associate Vice-president and Dean of Student Affairs
  • Marvin Parnes, Associate Vice-president for Research
  • Mike McGill, CIO, UM Medical Center
  • Jose Marie Griffiths, Executive Director/Chief Information Officer
  • Renee Frost, Director, University Information Processes, ITD
  • Juliana Brown, Director of Annual Giving and Customer Support Programs
  • Eduard Harabetian, Faculty Representative
  • Hank Baier, Interim Associate Vice-president for Business Operations
  • Jackie McClain, Executive Director of Human Resources and Affirmative Action.

For this project, the PMLT is responsible for:

  • determining funding sources, acquiring resources (human and material)
  • approving contract details with PeopleSoft, Inc.
  • reviewing policies related to data access and privacy
  • guiding and supporting the Core Process Management Team (CPMT).

A second team, the Core Process Management Team (CPMT), is responsible for directing project implementation. Its members are the following process managers:

  • Simone Himbeault Taylor, Director, Career Planning and Placement
  • Susan MacDavitt, M-Pathways Subproject Functional Lead, Human Resources
  • Alan W. Steiss, M-Pathways Subproject Functional Lead, Research Administration
  • John Gohsman, M-Pathways Subproject Functional Lead, Student Administration System
  • Michael Loviska, M-Pathways Technical Manager, ITD
  • Charles Hawkins, M-Pathways Subproject Functional Lead, Financials
  • Sheryl Szady, M-Pathways Liaison, University Development

The CMPT is chaired by the M-Pathways Project Manager, Laura Patterson. The CPMT's responsibilities include:

  • Developing project management structure
  • Planning and administering the project budget
  • Planning and managing project communication
  • Providing regular status reports to the PMLT and the University community
  • Assuring compliance with the principles and recommendations of the Strategic Data Plan

Each of the subproject teams is represented on the CPMT: Student Information Systems, Human Resources, Physical Resources, Financial, and Research (See M-Pathways organization chart.)

Two other committees play an important role in the life of the M-Pathways project. They keep this gigantic endeavor from splitting into a number of separate undertakings. The M-Pathways Project Implementation Team is made up of the functional and technical leads on each of the five subproject teams. It meets at least weekly to help Project Manager Laura Patterson make project wide decisions.

Another group, originally named after U-M PeopleSoft (UMPS), meets monthly to bring the 19 module teams together to update one another on project status. These meetings are used to share lessons learned and to raise cross project issues.

The M-Pathways organization chart does not fully represent the extent of this project. Each of the module teams (e.g., Space Management, General Ledger, Financial Aid) has devised a way of involving individuals across the University who will be using the finished system. In some cases, those representative users are part time participants in the project; in some cases they are full-time. Some module teams are using focus groups to define and revise new systems. In every case, there is a concerted effort to make sure end users have an opportunity to make their needs known and to influence how the final M-Pathways system will work.

Members of the University community who are not serving on project teams will nevertheless have the opportunity to keep informed about the project. In addition to this web site, subproject teams schedule frequent presentations.