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eRAM Facility Inspection Module Summary Release Notes

Updates have been made in eRAM to automate Site Facility Inspection visits.

The goal of the module is to:

• Automate the Facility Inspection tracking process (from Excel and emails).
• Provide a mechanism to collect data regarding Facility Findings and Deficiencies that can be used for reporting and analysis.
• Provide a mechanism for pre-visit reminder emails.

Key Points of Interest:

• This module will support the semi-annual Animal Inspection Process.
• eRAM will send out 6 week, 2 week, 4 day, 2 day (for inspections only) email reminders for inspections in building/rooms to appropriate staff and PI/Study Team members based on housing and usage of building/rooms
• eRAM will be the mechanism where findings (deficiencies, recommendations, and notes) will be recorded.
• eRAM will send emails to assigned parties to address any deficiencies. (via Deficiency Action Item Functionality)
• eRAM will provide the communication mechanism to the ACUO that a deficiency has been addressed. (via Deficiency Action Item Functionality)
• eRAM will provide the tracking of the completing of the Deficiency Actions Items
• eRAM will provide visibility and reporting for all findings

The following step-by-steps (also found on the Training page) highlight key functionality:

• Enter Findings and Send Summary Email (Facility Inspector)
• Working a Deficiency Action Item (PI/Lab Personnel Assignee)
• Review Completed Action Items (Facility Inspector Reviewer)
• Close Facility Inspection Deficiency Action and Close Visit (Facility Inspector Admin)

Additionally, Facility Managers can monitor the Deficiency Action items on the Action Items tab on their Home workspace.

Committee Reviewers can monitor the Deficiency Action items on the Visit/Findings Action Items tab on their Home workspace.