eRAM Email Notifications

This is a comprehensive catalog of all system generated email notifications from the eResearch Animal Management (eRAM) system.

Application/Protocol
Amendment
Protocol Expiration
Medical Surveillance
Animal Use
Action Item/Shortcode
Annual Review
Post-approval Monitoring (PAM)

Application/Protocol Emails

Subject Line Recipients Email Sample

eRAM Application # is ready for submission

Protocol PI only

eRAM Application # successfully submitted Protocol PI, Protocol Lab Contact/Email Recipients

eRAM Application changes submitted by PI

Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Application # Approved Protocol PI, Protocol Lab Contact/Email Recipients, UCUCA Office staff
eRAM Renewal # Approved Protocol PI, Protocol Lab Contact/Email Recipients, UCUCA Office staff

Waste disposal requirements on eRAM application #

Protocol PI, Protocol Lab Contact/Email Recipients
eRAM Vaccine Available for Hazard on Application # Protocol PI, Protocol Lab Contact/Email Recipients
OSEH Findings and Recommendations for protocol # Protocol PI, Protocol Lab Contact/Email Recipients
Findings and Recommendations accepted for protocol # OSEH Reviewers
eRAM Changes to application # required Protocol PI, Protocol Lab Contact/Email Recipients
eRAM REMINDER: Changes to application # required Protocol PI, Protocol Lab Contact/Email Recipients
eRAM REMINDER: Changes required to application
*2nd round of reminders
Protocol PI, Protocol Lab Contact/Email Recipients
eRAM FINAL NOTICE: Changes required to Protocol # cancellation pending Protocol PI, Protocol Lab Contact/Email Recipients
eRAM Application Review Opportunity All UCUCA Committee Reviewers
eRAM Application # ready for review Designated/Assigned UCUCA Committee Reviewers
eRAM Application # ready for review of changes Designated/Assigned UCUCA Committee Reviewers
Reminder: An Application Requires Your Review Designated/Assigned UCUCA Committee Reviewers who have outstanding reviews overdue
eRAM Review of scientific merit needed for Application # Department Designated Reviewer
Reminder: An Application Requires Your Review Department Designated Reviewer
eRAM Application # to be reviewed for hazard use OSEH Reviewers
eRAM Application # sent to full committee review All UCUCA Committee Reviewers and the UCUCA RCA
eRAM Application # withdrawn Protocol PI, Protocol Lab Contact/Email Recipients
eRAM Protocol # cancelled Protocol PI, Protocol Lab Contact/Email Recipients
Study Team/UCUCA Comments posted for eRAM protocol# Can include: PI/Lab Contact/Email Recipients, UCUCA Office, All RCAs, Assigned RCA
Reviewer/UCUCA Comments posted for eRAM protocol # Can include: Designated Reviewers, UCUCA Office, All RCAs, Assigned RCA
UCUCA Comments posted for eRAM protocol # Can include: UCUCA Office, All RCAs, Assigned RCA
OSEH/UCUCA Comments posted for eRAM protocol # Can include: OSEH Reviewers, UCUCA Office, All RCAs, Assigned RCA
OSEH comments posted for eRAM protocol # Can include: Protocol PI, Protocol Lab Contacts/Email Recipients
Comments for OSEH posted for eRAM protocol # OSEH Reviewers

Amendment Emails (Top of page)

Subject Line Recipients Email Sample

eRAM amendment for protocol # is ready for submission

Protocol PI only

eRAM amendment for protocol # successfully submitted Protocol PI, Protocol Lab Contact/Email Recipients

eRAM changes to amendment for protocol #successfully submitted

Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM amendment for protocol # approved Protocol PI, Protocol Lab Contacts/Email Recipients, UCUCA Office staff
eRAM PI change for protocol # approved Protocol PI, Protocol Lab Contacts/Email Recipients, UCUCA Office staff
Vaccine available for hazard on eRAM application # Protocol PI, Protocol Lab Contacts/Email Recipients
Waste disposal requirements on eRAM application # Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Changes to amendment for protocol # required Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Reminder: Changes to amendment for protocol # required
Protocol PI, Protocol Lab Contacts/Email Recipients

eRAM Reminder: Changes to amendment for protocol # required
*second set of reminders

Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM FINAL NOTICE: Changes required to amendment for protocol # Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM amendment for protocol # ready for review (hazards) OSEH Reviewers
eRAM Amendment to protocol # Review Opportunity All UCUCA Committee Reviewers
eRAM Amendment for protocol # sent to full committee review All UCUCA Committee Reviewers, Assigned RCA
eRAM amendment for protocol # ready for review Designated/Assigned UCUCA Committee Reviewers
eRAM Reminder: Amendment to protocol # ready for review Designated/Assigned UCUCA Committee Reviewers who have not yet submitted a review
eRAM amendment for protocol # ready for review of changes Designated/Assigned UCUCA Committee Reviewers
eRAM review of scientific merit needed for amendment to protocol # Department Designated Reviewer
eRAM REMINDER: Review of scientific merit needed for amendment to protocol # Department Designated Reviewer
OSEH Hazards Summary updated for eRAM amendment # Protocol PI, Protocol Lab Contacts/Email Recipients
Study Team/UCUCA Comments posted for eRAM amendment # Can include: Protocol PI, Protocol Lab Contacts/Email Recipients, UCUCA Office, All RCAs, Assigned RCA
Reviewer/UCUCA Comments posted for eRAM amendment # Can include: Designated/Assigned UCUCA Committee Reviewers, UCUCA Office, All RCAs, Assigned RCA
UCUCA Comments posted for eRAM amendment # Can include: UCUCA Office, All RCAs, Assigned RCA
OSEH/UCUCA Comments posted for eRAM amendment # Can include: OSEH Reviewers, UCUCA Office, All RCAs, Assigned RCA
OSEH comments posted for eRAM amendment # Protocol PI, Protocol Lab Contacts/Email Recipients
Comments for OSEH posted for eRAM amendment # OSEH Reviewers

Protocol Expiration Emails (Top of page)

Subject Line Recipients Email Sample

eRAM Protocol # expiring in 120 days

Protocol PI, Protocol Lab Contact/Email Recipients

eRAM Protocol # expiring in 90 days
*for protocols where no action has been taken after the 120 day reminder was sent
Protocol PI, Protocol Lab Contact/Email Recipients
eRAM Protocol # expiring in 60 days
*for protocols where no action has been taken after the 90 day reminder was sent
Protocol PI, Protocol Lab Contact/Email Recipients, PI Department Chair
eRAM ACTION REQUIRED: Protocol # expiring in 60 days
*for protocols where a renewal has been started but not yet submitted
Protocol PI, Protocol Lab Contact/Email Recipients, PI Department Chair and Administrative Assistant
eRAM Animal Transfer May be Required
*60 day reminder for protocols where a renewal has been submitted but not yet approved
Protocol PI, Protocol Lab Contact/Email Recipients
eRAM Animal Transfer Required
*60 day reminder for protocols where no renewal is planned and there are animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contact/Email Recipients
eRAM Response Required - Confirmation of animals in Non-Barcoded Area
*60 day reminder for protocols where no renewal is planned and there may be non-barcoded animals
Protocol PI, Protocol Lab Contact/Email Recipients
eRAM ACTION REQUIRED: Final notice of protocol # expiration
*30 day reminder where no action has been taken after the 60 day reminder was sent and animals are housed in a non-ULAM facility
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM ACTION REQUIRED: Final notice of protocol # expiration
*30 day reminder where no action has been taken after the 60 day reminder was sent and there are animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM ACTION REQUIRED: Final notice of protocol # expiration
*30 day reminder where no action has been taken after the 60 day reminder was sent and there are no animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM Action Required: Transfer form needed for protocol #
*30 day reminder for protocols where no renewal is planned and there are animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Response required: Protocol # expiring
*30 day reminder for protocols where no renewal is planned and animals are housed in a non-ULAM facility
Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Application # Approved. Animal Transfer Required
*30 day reminder for protocols where the renewal is approved and there are animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Application # Approved. Animal Transfer Required
*30 day reminder for protocols where the renewal is approved and animals are housed in a non-ULAM facility
Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM ACTION REQUIRED: Final notice of protocol # expiration
*30 day reminder for protocols where the renewal not yet submitted and animals are housed in a non-ULAM facility
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM ACTION REQUIRED: Final notice of protocol expiration
*30 day reminder for protocols where the renewal not yet submitted and there are animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM ACTION REQUIRED: Final notice of protocol expiration
*30 day reminder for protocols where the renewal not yet submitted and there are no animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM Animal Transfer Required
*30 day reminder for protocols where a renewal has been submitted but not yet approved and there are animals remaining in ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Animal Transfer Required
*30 day reminder for protocols where a renewal has been submitted but not yet approved and there are animals remaining in non-ULAM facilities
Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM protocol # expired Protocol PI, Protocol Lab Contacts/Email Recipients

Medical Surveillance Emails (Top of page)

Subject Line Recipients Email Sample

OSEH Medical Surveillance form needs to be submitted

Individual person

2nd Notice: OSEH Medical Surveillance form needs to be submitted Individual person, their supervisor(s) and/or PIs
3rd Notice: OSEH Medical Surveillance form needs to be submitted immediately Individual person, their supervisor(s) and/or PIs
OSEH Medical Surveillance form has been received Individual person
OSEH Medical Surveillance Annual Reminder Individual person
OSEH Medical Surveillance program information Individual person
Your eRAM Medical Surveillance Access Has Been Revoked Individual person, their supervisor(s) and/or PIs
Your eRAM Medical Surveillance Access Has Been Reinstated Individual person, their supervisor(s) and/or PIs

Animal Use Emails (Top of page)

Subject Line Recipients/Form Type Email Sample

eRAM animal transfer requested. Form # needs your attention
*for Transfer form types

Finishing Protocol PI, Editors and Authorized Signers

eRAM Animal Use form # successfully submitted
*for Animal Purchase Request, ULAM Delivery Notification, Report Non-Traditional Animal Acquisition, or Shipping Form (Import) form types
Protocol PI, Editors and Authorized Signers
eRAM Animal Transfer form # submitted for holding protocol
*for Transfers to the Holding protocol
ULAM Barcoding
eRAM Shipping form # has been submitted
*for Shipping Form (Import) type
ULAM Quarantine
eRAM Changes to animal use form # are required
*for Transfer form types
Donating Protocol PI, Protocol Editors, Protocol Authorized Signers
eRAM Changes to animal use form # are required
* for Transfers, Report Non-Traditional Animal Acquisition form types
Receiving Protocol PI, Protocol Editors, Protocol Authorized Signers
eRAM Changes to animal use form # are required
*all form types except Transfers
Protocol PI, Editors and Authorized Signers
eRAM animal use form # needs to be re-reviewed
*for Transfer form types
Finishing Protocol PI, Editors and Authorized Signers
eRAM animal use form # has been modified
*all form types except Transfers and Adjustments
Protocol PI, Protocol Editors and Authorized Signers
eRAM animal use form # has been modified
*for Transfer form types
Protocol PIs, Protocol Editors and Authorized Signers for both the receiving and donating protocols
Comments have been posted for eRAM Animal Use Form #
*All form types
The person adding comments can select recipient groups such as PIs, Lab Contacts and Authorized Signers, or UCUCA Office
eRAM animal use form # has been approved and sent to ULAM processing
*All form types except Transfers
Protocol PI, Protocol Editors and Authorized Signers
eRAM animal use form # is in ULAM Processing or Completed
*for Transfer form types
Receiving Protocol PI, Protocol Editors and Authorized Signers
eRAM animal transfer form # has been approved
*for Transfer form types
ULAM Facility Managers
eRAM animal use # has been cancelled
*All form types
Protocol PI, Protocol Editors and Authorized Signers for protocols related to the form

Action Item/Shortcode Emails (Top of page)

Subject Line Recipients/Form Type Email Sample
eRAM Action Item # has been assigned Person or group who are assigned to complete the action item
Comments have been posted for eRAM Action Item # Person or groups such as assignee person or group, assigner group, creator
eRAM Action Item # has been completed Person or groups such as assignee person or group, assigner group, creator
eRAM Action Item # has been closed Person or groups such as assignee person or group, assigner group, creator
eRAM Action Item # has been reopened Person or groups such as assignee person or group, assigner group, creator
eRAM Action Item # has been cancelled Person or groups such as assignee person or group, assigner group, creator
eRAM Short Code Use Request Action Item # has been assigned PI who owns the shortcode being requested, and their Shortcode Managers
Your short code request (eRAM Action Item # ) has been affirmed by the owning PI PI who has requested the use of a shortcode, and their Shortcode Managers
eRAM Short Code Request has been denied PI who has requested the use of a shortcode, and their Shortcode Managers
Shortcode # has been activated PI who owns the shortcode, and their Shortcode Managers, and any PIs and their Shortcode Managers who are using this shortcode on a protocol
Shortcode # has been deactivated PI who owns the shortcode, and their Shortcode Managers, and any PIs and their Shortcode Managers who are using this shortcode on a protocol

Annual Review Emails (Top of page)

Subject Line Recipients/Form Type Email Sample

eRAM Annual Review for protocol # due
* initial notification

Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM Annual Review for protocol # due 2nd notification
* for protocols where no annual review has been started
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM Annual Review for protocol # due final notification
* for protocols where no annual review has been started
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM Annual Review for Protocol # due 2nd notification
* for protocols where an annual review has been started but not yet submitted
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant
eRAM Annual Review for Protocol # due final notification
* for protocols where an annual review has been started but not yet submitted
Protocol PI, Protocol Lab Contacts/Email Recipients, PI Department Chair and Administrative Assistant

Post-approval Monitoring (PAM) Emails (Top of page)

Subject Line Recipients/Form Type Email Sample

eRAM Contact your RCA to schedule PAM visit

Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM PAM visit scheduling confirmation Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM PAM visit scheduling confirmation
*for PAMs where schedule has been changed
Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM PAM visit scheduling reminder Protocol PI, Protocol Lab Contacts/Email Recipients
eRAM PAM findings available Protocol PI, Protocol Lab Contacts/Email Recipients

 

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