Frequently Asked Questions

General Information

Protocols and Amendments

Animal Transfer Forms

What is eRAM?

eResearch Animal Management (eRAM) is a new Web-based system to manage animal research protocols, regulatory processes, and the ordering and tracking of animals used in research at the University of Michigan. It will replace eSirius. (Top of page)

Who will use eRAM?

Anyone who submits and edits applications and protocols, works with animals on a protocol, or reviews applications for approval or funding. In addition, anyone who acquires or transfers animals, or manages shortcodes will use the system. (Top of page)

How do I get access to eRAM?

The UCUCA Office will create accounts for Principal Investigators.
Principal Investigators and the UCUCA Office will create accounts for protocol personnel. (Top of page)

Will I need to learn another username or password to log in?

No. The eResearch Animal Management system will use your University of Michigan Kerberos login information. The same login information you use for time reporting, to check your paystub, or to login to the eResearch Proposal Management system will also work in eRAM. (Top of page)

Why did UM switch from eSirius to eRAM?

eRAM streamlined the application, review, and approval process by eliminating redundancies that were found in the eSirius protocol application. In addition, eRAM allows investigators, departments, and units to better manage protocol and animal data. (Top of page)

Who should I contact if I have additional questions about my outstanding protocols and/or amendments and the change to eRAM?

Please feel free to contact the UCUCA office via phone (734-763-8028) or email ucuca-office@med.umich.edu. (Top of page)

Will I be able to connect my protocol to grants where I am not the PI?

Yes. PIs and protocol editors will be able to associate their protocol to multiple funding sources including grants. Users can associate to any grant in the PM system. However, there will be a confirmation that the associated grant is applicable for the protocol. (Top of page)

Can I submit more than one amendment at the same time?

Yes. Our goal was to simplify the amendment process by allowing you to select amendment types specific to your needs. There are 4 distinct amendment types, allowing multiple amendments to be processed simultaneously depending on type. This accommodates the business need to change personnel and funding sources quickly, while reviewing significant changes to the protocol concurrently. (Top of page)

Amendment Type Description
Personnel Allows changes to the non-PI personnel page only, such as adding or removing lab staff listed on the protocol, or updating permissions for lab staff.
Funding Allows changes to the external and internal funding source page only.
Scientific Allows changes to the scientific information pages only, such as goals, protocol description, or animal justification.
Principal Investigator Allows for the PI to be changed to another valid PI, and is the only type that cannot be in process with other amendments simultaneously.

What if the animals I am donating are in multiple locations?

The donating portion of the transfer "form" allows selection of more than one location for those situations where animals are located in different rooms or buildings. The receiving portion restricts selection to one location only to receive animals. (Top of page)

What if I am on both the donating and receiving protocols for a transfer?

The process is essentially the same but you (as protocol editor or authorized signer on both protocols) will be filling out both the receiving and the donating information. Remember that only the Authorized Signer can see the Submit Form activity!

For example, you need to donate some of Dr Jones animals to Dr Lee, and you are an authorized signer on both of these PIs' protocols. You would first create a transfer type of animal use form from either protocol and select the role of that protocol as either donating or receiving.

In this example, let's say you are starting from the donating protocol. You create your animal use form, complete the information, exit the form and then use the Submit Form activity. As soon as the Submit completes, the animal use form moves to the state of Preliminary Review and you will see an activity called Update Recipient Transfer Form. You must complete that activity and then the Submit activity again. This time, the submit activity causes the form to move to the state of Final Review where the UCUCA office will review your request. (Top of page)