Additional Help

4.2 General Space

Space information that you can select in this section comes from the M-Pathways Financials system (Space Management database).

If you cannot find a building or room, first refer to Common Space Names spreadsheet to make sure that you have the proper system name for the building.

For space not associated with a person, indicate all space required.

ADD SPACE

  1. Enter any of the following:
    - Building Name
    - Room Number
    - Department ID.
  2. Click Find.
  3. Select the box in front of the box you want to add.
  4. Click OK.
  5. The space is added for the person.

Searching Tips:

  • Use % as a wildcard with a partial name (for example, %dow%).

  • You can search for space using any combination of:
    - Building Name
    - Room Number
    - Department ID

  • To find all rooms in a building, just enter a building name.

  • If you just know a room number, enter the number and all matching room numbers are returned.

  • To see all space for a department, just use enter a department ID.

  • All space is coded in the eResearch Proposal Management system using the Financials space codes in the Space Management database and not necessarily the name you use to locally refer to the space.

Can't find a building or room?

To help you find the correct name/code for your space, see Common Space Names spreadsheet. This sheet contains all research space loaded in the system with common names and acronymns used for this space.

SPACE NOT FOUND

If you have used the search tips above and still cannot find your space
or
your space does not exist in the M-Pathways Financials system:

  1. Select the checkbox on the bottom of the page.
  2. Click Find in the top right corner.
  3. Select Space Not Found from the list that appears below.
  4. Click OK at the bottom of this window.
  5. Enter the Description of your space.
  6. Enter the Approving DeptID for the space.
  7. Click Save.

OVERRIDE SPACE OWNERSHIP & ADD COMMENTS

If you know that the Department listed as the owner of the space is not the owner of the space:

  1. Click Override or Add Comments
  2. Enter comments in the Room Comments field about why this is the wrong ownership of the space.
  3. Enter the Override Dept ID (the department that will need to approve use of this space).
  4. Click Find.
  5. Click Save.

EDIT SPACE

If you need to change already entered Room Comments or the Override Dept ID:

  1. Click Edit.
  2. If needed, make changes to Room Comments.
  3. If needed, type a new Override Dept ID and click Find.
  4. Click Save.

DELETE SPACE

Deleting space only has one step, be sure you select the correct space to delete.

  1. Next to the space you want to delete, click Remove.

University Space

It is the responsibility of the University to provide adequate space for the duration of any sponsored project. When a department chairman, dean, or director (or anyone responsible for assigning space within a University unit) indicates on the Proposal Approval Form that space is available and specifies the building and rooms, the space commitment serves two important purposes. First, it indicates to the sponsor that adequate space is available in which to conduct the proposed research or other sponsored activities. Second, the designation of a specific site for the sponsored project serves as a basis for the drug free workplace certification, required in all federally sponsored projects.

The lead time involved in submitting proposals may dictate that units "hedge their bets" in terms of the assignment of space. Therefore, in some cases, the space identification may include the phrase "or equivalent space, as available."

Sponsors may seek assurances that adequate space will be provided by the University to carry out the proposed research during the duration of funding. The sign-off by the Deans, Directors, or their designees provides such assurances, and in turn, these commitments are provided to sponsors when the University receives inquiries in this regard. Careful review of this section is therefore essential.

Faculty may have appointments in more than one department and may initiate a grant proposal in one department which involves space in another department. It is especially important that the appropriate space approval be obtained in such cases, because it also indicates that the department whose space is involved approves submitting a grant through another department. An increasing number of projects involve individuals in two or more departments. All relevant space allocations should be documented on the PAF and proper departments must approve these space commitments.

Many award applications include a section on available facilities and resources. The information on the PAF should correspond to that section and include all the laboratory space indicated.