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Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

Space Analysis
2035 Wolverine Tower
Ann Arbor, MI 48109-1273
Phone: (734) 763-1196
Fax: (734) 647-4262

 


The University of Michigan Space Survey Instructions

Table of Contents:

Using the Mpathways System:

The Departmental Space Inventory Survey is to be completed using the
M-Pathways system. Please review the data for your organization to ensure
the system contains the most up-to-date and complete information. 
Your department is ultimately responsible for the accuracy of it's data.  Report
all changes as they appear during the survey period, except room use function
codes.  These codes and their corresponding percentages must reflect
averages over the entire fiscal year ending June 30th.

 

Review items for Survey:

Space Inventory Report: A printout of your survey is available using the M-Pathways system.  Select the "Reporting Tools" menu item then choose "Space Management", then select "Space Inventory".

Floor Plans: Floor plans are available by sending an email request to the Key Plans Office for Ann Arbor Campus floor plans, Jeri Dentel for Hospital Space floor plans.
Square Footage Changes: In most cases square footage is electronically calculated from official keyplan drawings. Square footage changes are made only if they are significant and have been field verified by the Keyplan Office.
Department ID: The Space Management system only allows one department to be the controlling organization for a room.  Other occupying departments can be indicated on the Space Management-Survey-Survey/ORA/ Roles/Depts/Featrs page.
Room Type Codes: Defines what the room type is during the February survey period. Familiarize yourself with the definitions (see room type definitions). Please note that the non-assignable codes (010 Bldg. Services, 020 Circulation, and 030 Mechanical) are not for departmental use.
Station Counts: Defined as a count of seats or work stations. These do not have to be occupied.
Required for: Must be zero for:
110 Classrooms
210, 220, 250 Laboratories
310 Offices
350 Conference Rooms
410 Study Rooms
430 Open Stack Reading Rooms
610 Assembly
680 Meeting Rooms
050 Inactive Area
060 Alteration/Conversion Area
070 Unfinished Area


Survey Contact: The survey contact is the person who has the most knowledge
regarding survey information.

Room Use Function Codes: Define the activity being conducted in a room averaged over the fiscal year ending June 30th. (See room function code definitions.)
Each room must have at least one room function code, with a maximum of 5 function codes.
Percentages must be greater than or equal to 5% and total 100%.
Instructional room types 110, 210, 220 must include at least 50% of room use function 0102 Instruction/Departmental Research.
Research/Laboratory room type 250 must include at least 50% of room use function 0202 Organized Research and/or 0102 Instruction/Departmental Research.
Organized Research Activity page (ORA):
The ORA page must be completed when ever a percent of the room use function code organized research (0202) is included, and the room type is office (310) or research laboratory (250).
You will need to verify all Project Grant numbers by clicking the 'ORA Verify Complete' check box on the ORA page.  Call the Cost Reimbursement Office at 734-763-3193 if you have any questions regarding the validity of any Project Grant number. 
Organized Research Activity (ORA) Contact: The Organized Research Activity contact is the person who has the most knowledge regarding ORA information.

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Organized Research Activity page Instructions:

You will be providing organized research activity data using the ORA page.  
This page must be filled out when the following conditions are met:

Room use function 0202 Organized Research is used in combination with either

Room type 250 Research/Nonclass Laboratory, or
Room type 310 Office.

Project Grants that cause problems on the organized research activity page:

The Project Grant types listed below do not support room function

0202 Organized Research.
They are grouped by the room function to which they relate.

Project Grants supporting room function 0102 Instruction/Departmental Research:
Research Training Grants: These Project Grants have a sub class of 16000.
Scholarship Project Grant: These Project Grants have sub class of 88100 or 88200.
Research Incentive and Faculty Start-up Project Grants
Inteflex Project Grants
CRLT Faculty Development Project Grants
Project Grants supporting room function 0302 Other Sponsored Activities:
Clinical Trials of drugs, instruments, etc. They are often incorrectly classified as 0202 Organized Research.
0202 Organized Research vs. 0302 Other Sponsored Activities. These room functions are easily confused. Please read their definitions carefully and call if you need assistance.
Project Grants unacceptable as support for 0202 Organized Research:
Internal Service Project Grants. Instead record at least one organized research Project Grant billed during the survey year.
Current Project Grants. These are Project Grant combinations that support the general operations of your organization.
Departmental Equipment Project Grants.

2008 Survey Deadline:

March 21st, 2008

Questions about the Survey?

If you have any space related questions or survey questions email Space@umich.edu

Mary Ellen Lyon, Business Administrative Manager
melyon@umich.edu
(734) 763-1197

Deborah DeLorenzo, Space Inventory Specialist
ddeloren@umich.edu
(734) 764-5600

Sarah Thompson, Office Assistant Senior
sthomps@umich.edu
(734) 763-1196

Contact the UMH Facilities Projects Office regarding Hospital Space:

Jeri Dentel, CAD Drafter Senior
jerid@umich.edu
(734) 936- 2554

Questions regarding M-Pathways Software:

MAIS Help Desk

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Copyright © The Regents of the University of Michigan, Ann Arbor, MI 48109 USA

If you have any questions/problems with this web site, please contact sthomps@umich.edu
This page was last modified January 17, 2008