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Off-Campus Use of

University Equipment

Table of Contents:

	University Policy and Responsibilities
	University Procedures
	Download Form #7479-91:  Request for Removal and Use of University Equipment

University Policy and Responsibilities

Faculty and staff members who hold regular appointments, and students who have class requirements, are permitted to use University equipment at off-campus locations whenever it will benefit the teaching, research, public service, or administrative activities of the University.

To move equipment to an off-campus location, you need:

	The approval of your department head who is responsible for the equipment and is of higher administrative authority than the requestor
	To fill out Form 7479-91 - "Request for Removal and Use of University Equipment"

The department head is also responsible for notifying:

	The Property Control Office when equipment is removed and when it is returned; also if the equipment was damaged
	The Department of Public Safety when there is any loss of equipment

Procedures

User: Submit a "Request for Removal and Use of University Equipment" form (Form 7479-91) to the department head, who is responsible for the equipment. To obtain the form: Download the form by clicking here Or call the Property Control Office at 764-6251

Department Head: Complete the authorization section of the form Give a copy of the form (Pink Copy) to the user If the equipment is to be removed for more than 5 working days:   Send the original (White Copy) of the form to the Property Control Office. When the equipment is returned, complete the return (Golden Copy) section of the form and send a copy to the Property Control Office. If the equipment is to be used for 5 working days or less: Retain the original of the form in the department When the equipment is returned, complete the return section of the form and retain in department files for two years. Notify Property Control Office of any damage to the equipment.  Notify the Department of Public Safety of any loss of equipment as required by SPG 510.1 These procedures are necessary to comply with University insurance requirements.