Minutes of 4 June 2007

Circulated 5 June 2007

Approved 18 June 2007

THE UNIVERSITY OF MICHIGAN
Senate Advisory Committee on University Affairs

6048 Fleming Administration Building

Ann Arbor, Michigan 48109-1340

Phone: (734) 764-0303

Fax: (734) 764-6564

Internet Address:  http://www.umich.edu/~sacua/

Approved minutes:  http://www.umich.edu/~sacua/sacmin/sacuaminutes.html

MINUTES OF THE SACUA MEETING OF 4 JUNE 2007

Present: Fraser, Friedman, Frier, MacAdam, Potter, Riles, Smith (chair), Stark, Thouless; Carr, Crappell, Schneider 

Absent:  Lehman

MATERIALS DISTRIBUTED:

1.   Draft agenda

2.   Draft minutes of the SACUA meeting of 21 May 2007

3.   "Framing the Future:  Reforming Intercollegiate Athletics" Post-Stanford Meeting 23 May 2007 version - NOT FOR CIRCULATION.

4.   Chronology of events relative to the current search for a faculty ombuds.

5.   "Faculty Ombuds Position - Selection Procedure", revised March 2007.

6.   Electronic mail from Teresa Sullivan, Provost, to Charles B. Smith, regarding appointment of faculty ombuds.

7.   Blue books showing action sheets and volunteer lists for all SACUA committees.

8.   2006-2007 Senate Assembly Member list.

9.   2006-2007 Senate Assembly Alternate list.

Chair Smith convened the meeting at 2:00 P.M.  The proposed agenda was approved.

CONSIDERATION OF MINUTES

The minutes of 21 May 2007 were approved.

ANNOUNCEMENTS/UPDATES

The chair announced:

1. Cari Crappell finished the half marathon in the recent Dexter/Ann Arbor run and received a medal. 

2. June 11 will be the SACUA annual retreat, which will be held at the Mediterrano restaurant.  SACUA members are expected to bring items to the meeting that they believe need to be worked on during the 2007-2008 academic year.

3. Chair Smith reported that he recently represented UM SACUA at the COIA meeting in California.  COIA report (item #3) was distributed to the committee via e-mail.  Discussion followed which revolved around COIA regulations that require the University's athletic program to be under faculty control.  Judy Van Horn, Associate Athletic Director, met with Chair Smith, Tom Schneider and Vice Chair Potter regarding the COIA regulations on Thursday, May 31^st. 

___________________________________________________________________________________________________________________________________________________________

ACTION OF SACUA 060407-1

There was a motion that a SACUA subcommittee made up of three individuals appointed by the SACUA chair be formed to address the COIA report and other matters related to the University's intercollegiate athletic program and report back to SACUA by 31 December 2007.

Chair Smith named Barbara McAdam, David Potter, and himself to the subcommittee.

4.  Chair Smith introduced a chronology related to the current ombuds selection process (item #4).  The ombuds selection committee consisted of Dan Sharphorn, Lori Pierce, Jeff Frumkin, Lester Monts, Bruno Giordani, and Karen Gibbons.  No evidence could be found that anyone had consulted SACUA with respect to either the composition of the selection committee or to the procedures related to the selection process.  On 12 June 2007, Karen Gibbons, Chair Smith, Vice Chair Potter and Tom Schneider will meet to discuss the selection process to date.

5.  On 14 June 2007, Chair Smith, John Lehman (Chair of AAAC) and Provost Sullivan will meet and the Provost will meet with SACUA on 18 June 2007.

6.  Regents Update is due on Friday, 8 June 2007.  SACUA members will consult together to prepare the update.

7.  Gary Krenz, Chair Smith, Peggie Hollingsworth, Tom Schneider and Linda Carr met to discuss the status of the Davis, Markert, Nickerson visiting professorship.  The Regents established the visiting professorship almost three years ago, but the University President has yet to name a scholar to that position.  The discussion with G. Krenz included a suggestion that the DMN visiting professorship become a "University" professorship rather than a Rackham professorship.  SACUA discussed various lecturers for the current year.

EXECUTIVE SESSION

The meeting entered executive session to determine who will serve as volunteers on various Senate Assembly committees.

OLD/NEW BUSINESS

B. Frier asked if there had been an announcement regarding an alternate plan for domestic partner benefits. He noted that announcement of a plan was expected in June.  Chair Smith stated that Gloria Hage had made a presentation to the General Counsel’s Advisory Committee on the topic.

B. Fraser reported that he had been informed that the Presidential Challenge Funds normally can only be used for scholarships on the Ann Arbor campus.  He said that he had received an email from Robert Groves, Assoc Vice-President for Development and Individual Giving and Campaign Director, stating that the Office of Financial Aid has worked out a solution so that students on the Flint and Dearborn campus will also receive funds from the Fund.  He noted that the Development Office had indicated this exception can be made only for this single scholarship fund.

The meeting adjourned at 4:30 P.M. 

Respectfully submitted,

Linda Carr

Senate Secretary pro tem

University of Michigan Bylaws of the Board of Regents, Sec. 5.02: 

Governing Bodies in Schools and Colleges