Conference Room

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Your organization can reserve the 4th floor Conference Room through The SORC.The Conference Room seats 20 comfortably and has an active Ethernet connection and a built-in projection screen. This free Conference Room is available on a first-come first-serve basis for student groups

Availability

The 4th floor Conference Room (Room 4016) is available to student organizations for FREE. Reserve the Conference Room (CR) at The SORC during regular business hours.You may inquire about availability over the phone, but to book the CR you must come to The SORC in person.Only authorized signers on your student organization account can reserve the conference room; you must provide a valid SOAS shortcode for all conference room reservations. Reservations are taken one semester at a time.Reservations for September 1 and beyond are available on the first Monday after the Independence Day holiday; reservations for the Winter semester are available just after Thanksgiving.

Limitations

A group may have up to 6 pending reservations for the conference room at any time.This means that if you already have the CR reserved 6 times in the book, you may not reserve any more dates until at least one of the reservations has past. Exception: this limit does not apply to reservations ending by 4pm on weekdays. Only authorized signers may reserve the room; an account number is required. Reservations may not last more than 6 hours. Daytime departmental reservations are limited to two hours.

Building Listings:

Reservations placed within 48 hours of the meeting time will not be listed in the Union's scheduling database and, consequently, will not be posted at Campus Information Centers (CIC). In this case, make sure your guests know where the meeting is!

Room Setup:

The CR seats 20 comfortably and has an Ethernet connection and a drop-down projection screen for your convenience. The standard set-up for the room is a boardroom for 20. Any alternate room arrangement is your group's responsibility; you must return the room to its original state before leave.

Food / Beverages:

You may not bring in food or beverages for meetings from outside the building. To arrange catering, go to the Event Services Office in Room 1310 of the Michigan Union. It is also acceptable to consume food and beverages purchased from food establishments in the Michigan Union, such as the many branded vendors and U-go's convenience store.

Access:

The CR remains locked when not in use; The SORC clerk will unlock the door for you. When The SORC is closed, contact the Building Manager at the CIC desk on the first floor. He/She will meet you and let you in. You must check out with the Building Manager when you leave so he can inspect the room and make sure its condition is acceptable. You may incur clean-up charges if your group acts irresponsibly in its use of the Conference Room.