CTools Help Document

Preferences

Includes

Notifications

Description
Announcement notifications
Email Archive notifications
Resource notifications

Is there a way to reduce the amount of email I receive from CTools?

Tab Management

Description
Choosing which tabs are visible along the top of the main window
Changing the order of the visible tabs

The Announcements, Resources and Email Archive tools allow emails to be sent to participants alerting them to new announcements, resources, and mail that is sent to the site. Creators of new announcements and resources can choose whether these notifications will be sent and whether they are high priority (everyone gets them immediately), or low priority. Participants can set their preferences so they will or will not receive low priority notifications.

Receiving announcements by email

When an announcement on a site is made, the creator of the announcement can choose whether to send the announcement to site participants via email, and whether it is "high priority" or "low priority." Participants can opt out of receiving low priority announcements.

1... Click Preferences in the left-hand menubar. Note: The Preferences button only appears when you are in My Workspace.

2... Click Notifications in the upper-left corner of the main window under the word Preferences.

-- If you would like to receive announcements as they are created, click the radio button next to "Send me each notification separately."

-- If you would like to receive only one email a day that summarizes the low priority emails, click the radio button next to "Send me one email per day summarizing all low priority announcements." Note that you will still receive high priority announcements as they are created.

-- If you would like to receive only high priority announcements, click the radio button next to "Do not send me low priority announcements."

3... Click Update Preferences after you have made your choices.

Receiving email that is sent to the site

When email is sent to a CTools site, it is also sent to the site's participants. You have several options for receiving this email.

1... Click Preferences in the left-hand menubar. Note: The Preferences button only appears when you are in My Workspace.

2... Click Notifications in the upper-left corner of the main window under the word Preferences.

-- If you would like to receive each email separately, click the radio button next to "Send me each mail sent to the site separately."

-- If you would like to receive only one email a day that summarizes the emails, click the radio button next to "Send me one email per day summarizing all emails."

-- If youdo not want emails sent to the site to also be sent to you, click the radio button next to "Do not send me emails sent to the site."

3... Click Update Preferences after you have made your choices.

When a new resource is made, the creator of the resource can choose whether to send a notification of the resource to site participants via email, and whether the notification is "high priority" or "low priority." Participants can opt out of receiving low priority resource notifications.

1... Click Preferences in the left-hand menubar. Note: The Preferences button only appears when you are in My Workspace.

2... Click Notifications in the upper-left corner of the main window under the word Preferences.

-- If you would like to receive notifications of resources as they are created, click the radio button next to "Send me each resource separately."

-- If you would like to receive only one email a day that summarizes the low priority resource notifications, click the radio button next to "Send me one email per day summarizing all low priority resource notifications." Note that you will still receive high priority resource notifications as they are created.

-- If you do not want to receive any low priority resource notifications, click the radio button next to "Do not send me low priority resource notifications."

3... Click Update Preferences after you have made your choices.

Is there a way to reduce the amount of email I get from CTools sites?

You can reduce the amount of email you receive by going to the Preferences area and choosing to receive only high-priority email, as described above.

However, you may want to reduce the amount even more. At present, there is no feature in CTools to do this, but you can set up a mail filter that will redirect all emails you receive with @ctools.umich.edu to a mail folder that you specify. You can also set it up so that emails with @ctools.umich.edu are filtered out, except those that are from a particular site or site(s), such as anthro@ctools.umich.edu.

For complete information on how to set up mail filters, see the ITCS (Information Technology Central Services) how-to document S4325, "Using Server-Side Filters to manage/Organize Your E-Mail (Including Accept and Block Lists)." Click this link to see the document: