Request a SUBK Amendment

Overview

To request an amendment to an active subcontract agreement (SUBK), the project team requests and submits a SUBK amendment.

The Amendment Request Form can be edited/completed by: Project Team members with edit rights to the PAF; Primary Research Administrator; Primary Post-Award Administrator.

The Amendment Request can be submitted by: U-M Principal Investigator; Primary Research Administrator; Primary Post-Award Administrator; Approvers and Reviewers from the project’s Administrative Home.

If you are unsure if the desired changes to the SUBK require an amendment, contact Office of Contract Administration (OCA) at (734) 763-3193 or subcontracts@umich.edu.

Contents

Navigation

Role: PI & Project Team > SUBK Workspace

Request a SUBK Amendment

  1. Click the Request SUBK Amendment activity in the SUBK Workspace.
    Note: The SUBK must be in an Active State in order for this activity to display.

    screenshot of Activities Menu

  2. (Optional) Enter Comments for OCA.

    screenshot of Request SUBK Amendment window

  3. Click OK to complete the activity and open the Amendment Request Form.
  4. Complete all required fields on the Amendment Request Form.
    Notes:
    • Required fields are marked with a red asterisk *.
    • Certain form questions will display based on the change type(s) selected.
    • Some questions are underlined and contain links to additional help. Click the question mark icon to display help.
    • You can click Apply at any time to save your changes and remain in the Amendment Request Form.

    screenshot of Amendment Request Form

  5. Click OK to save your changes and exit.
  6. The SUBK Workspace displays.
    Notes:
    • The state of the SUBK Amendment is SUBK Amendment in Progress.
    • An “Amendment in Progress” alert displays in the workspace.
    • “SUBK Amendment Requested” is listed under Recent Activity (not shown).

    screenshot of SUBK Workspace - Amendment Alert

Submit a SUBK Request

  1. Click the Name of the SUBK from the Subcontracts with Required Action list under the SUBKs tab in your home workspace.

    screenshot of Home Workspace - SUBK Name Link

  2. Click the Submit Amendment Request activity.
    Note: If the amendment request needs to be canceled for any reason (e.g., it was created in error), click the Project Team Cancel Amendment activity at any time before submitting the amendment request.

    screenshot of Activities Menu

  3. Before the amendment request can be submitted, the system runs an error check to validate that all required fields have been completed on the Amendment Request Form. Any errors must be corrected before continuing.

  4. If applicable, enter Comments for the Office of Contract Administration.

    screenshot of Submit Amendment Request window

  5. Click OK.
    Notes:
    • The state of the SUBK changes to SUBK Amendment OCA Review.
    • Most subcontract amendments will route directly to OCA. In rare cases, a type of amendment change may require sponsor approval and ORSP assistance. These will route to ORSP first and then to OCA. Upon receiving the amendment request, OCA will determine if PI review and Unit review is required, and they will route the request to the appropriate parties.